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Lead Document Controller

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Baytown, TX
Job Type
Jul 31, 2017
Job ID
Assignment will initially be in Baytown and move to Downtown Houston office in Q4 2017.

Job Purpose:

Lead document control efforts including improve the project’s document management system, control all document transmissions internal and external of the project, and collaborate with the contractor’s document controllers and systems. This position will represent the owner-operator’s document controls to the EPC and other contractors.

Duties and Responsibilities:
  • Advance the project’s document management system
  • Implement and maintain document control processes and procedures
  • Ensure document management follows established procedures or standards
  • Develop and upkeep document management metrics and issue reports and registers
  • Establish and maintain the master document register with the Project team
  • Facilitate project internal and external transmittals
  • Ensure all transmittals and documentation are complete and received in a timely manner
  • Train and enable project team as needed
  • Ensure the use of standardized forms and templates
  • Perform analysis of document compliance, such as numbering, with project and site standards
  • Ability to prioritize, manages time well, multitask, and troubleshoot.
  • Strong interpersonal, communication, and customer service skills
  • Ability to work in a fast-paced and deadline driven environment while staying focused and carrying out their tasks in a timely and accurate manner
  • Ability to review and analyze information from multiple sources and determine relevancy
  • Ability to learn in-house document database
  • Ability to manipulate pdf’s and convert from Word and Excel
  • Proven ability to identify issues, analyze problems, and provide viable documentation solutions
  • Effective writing skills; excellent proofreading, spelling, grammar and punctuation
  • Ability to adapt and be flexible in a team environment
  • Exceptional organizational skills, accuracy, and meticulous attention to detail
  • Experienced with Microsoft Office products including SharePoint and Documentum
  • Proficient at working in a cross-functional environment providing accurate data to team members to ensure forecasted project compliance and reporting
  • Self-motivated possessing a strong work ethic and manage multiple tasks/projects in a fast-paced, deadline-oriented environment
  • Well organized with a high level of energy and initiative to perform in a fast-paced and challenging environment
  • Experience with Documentum and SharePoint
  • HS Diploma or equivalent
  • 10+ years of experience in project document controls
    • strong preference for experience representing EPC and owner operator
  • Up to 5% travel